List Your AV gear. Get local bookings.
Join Gear Relay and rent your mics, mixers, lights, projectors, and more to clients in your city. We handle quotes, payments, COI/deposit checks, and invoicing. You deliver. You get paid.
Hands-off bookings
We run the storefront, SEO, quotes, deposits, invoices, and receipts.
Risk controls
Renters must provide a COI or will hold an extra deposit if not provided.
Local-first
City-scoped catalog keeps logistics tight and payouts predictable.
How Gear Relay works for Vendors
List gear
Use our spreadsheet or use the form. We tag gear to your city & categories.
Get requests
We confirm availability with you, then send the renter a quote.
Deliver & PIckup
You drop off and get a signed delivery confirmation with itemized list.
Get paid
After renter’s final payment, payouts hit within 7 days.
Fast onboarding
- Web form: Submit items one-by-one. We’ll bulk-publish after a quick review or use our spreadsheet template.
- Spreadsheet import: Use our CSV/XLSX with columns like Title, City, Category, Subcategory, Brand, Qty, Price, Short Description.
- Photo standards: Provide any links for use.
- Service areas: Add nearby cities you deliver to (e.g., San Antonio → Austin).
Requirements
- Maintain gear in working condition.
- Signed delivery confirmation at drop-off (date, time, itemized list; email copy to vendors@gearrelay.com).
- COI recommended for owners; renter must provide COI or deposit.
Fees & Payouts
- Free To List: At this time it’s free for vendors to list gear for now.
- Service fee: 15% of rental subtotal added to renter, deducted before payout.
- Deposits: Renter pays 50% to reserve. Balance due per invoice terms.
- Payouts: Within 7 days after renter’s final payment (subject to processor holds/verification).
- Cancellations: ≤ 5 days before start → deposit paid to vendors net of fees; > 5 days → full refund to renter.
Ready To List Your Gear?
Submit your registration and start receiving local bookings.